One thing that will never go out of fashion is your manners, and in fact, the way you speak to someone can make a lasting impression, meaning polite and thoughtful phrases can set you apart from the crowd.
Treating everyone kindly means they feel welcome and using these phrases regularly will improve your relationships and show the world that you truly care about how you treat others.
“Thank You”
Imagine thanking a server at a restaurant, a friend for lending a hand, or even a stranger who held the door open for you. A genuine thank you makes people feel appreciated and respected. It’s easy to say, but when delivered with sincerity and warmth, it has the power to brighten someone’s day and leave a lasting impression.
“You’re Welcome”
Saying “you’re welcome” after someone thanks you might seem minor, but it’s an essential part of a gracious conversation. It acknowledges their gratitude while also reinforcing the positive interaction. In today’s world, people often use casual responses like “no worries” or “it’s all good,” but “you’re welcome” feels more thoughtful and complete.
“Excuse Me”
When you need someone’s attention or have to get past them in a crowded space, “excuse me” is the phrase that helps you do so with kindness and respect. It’s polite and makes people feel that you’re aware of their presence. For example, if you’re moving through a busy aisle in the grocery store or trying to join a conversation, “excuse me” lets others know you’re not barging in.
“Please”
This word instantly changes the tone of the conversation. It transforms an order into a polite and respectful question, which can make people far more likely to respond positively. Asking for something without “please” can sometimes come off as demanding, but with it, the request feels softer and more considerate.
“Pardon Me”
Using “pardon me” adds an extra layer of politeness to your interactions. It’s perfect for moments when you need to interrupt someone, clarify something, or correct a misunderstanding. The phrase has a softer, more refined tone than “excuse me,” which makes it especially useful in more formal or delicate situations.
“May I Help You?”
Offering help to someone with the words “May I help you?” shows not only good manners but also a genuine willingness to lend a hand. This phrase is far more welcoming and polite than a blunt “Do you need help?” and it makes the person feel comfortable accepting your assistance. For instance, if you see someone struggling to carry bags or looking lost, this phrase opens the door for kindness.
“I Appreciate That”
Letting someone know you appreciate them is an incredibly thoughtful gesture. Saying “I appreciate that” goes beyond a simple “thank you” and highlights that you truly value their effort or kindness. Also, adding specifics, like “I appreciate that you took the time to help me,” makes the compliment even more meaningful and personal.
“After You”
The phrase “after you” is a small but meaningful way to show courtesy and respect. Holding the door open or letting someone go ahead of you in line might seem like a simple gesture, but pairing it with “after you” adds a touch of elegance. It tells the other person that you’re putting their comfort and convenience above your own, even if just for a moment.
“I Beg Your Pardon”
When you didn’t catch what someone said or need them to repeat themselves, saying “I beg your pardon” is a much more polite alternative to “What?” or “Huh?” It’s a phrase that shows you care about the conversation and are invested in hearing what the other person has to say. Using this expression instead of something abrupt softens the interaction and makes it clear that you value their words.
“It Was My Pleasure”
Responding with “It was my pleasure” after helping someone or doing them a favor instantly elevates the exchange. Instead of simply brushing off their thanks, this phrase shows that you were genuinely happy to help and don’t see it as an inconvenience. It adds warmth and sincerity to your response, making the interaction feel more personal.
“You First”
Letting someone else take the lead is a polite and selfless gesture, and saying “you first” makes it even more gracious. People often remember small moments of generosity like this, and saying “you first” leaves a positive impression of your thoughtfulness.
It’s proof that sometimes the smallest phrases can have the biggest impact.
“Allow Me”
This phrase is especially useful when someone appears to need help but hasn’t asked for it yet. You might say “allow me” when helping someone carry their groceries or open a heavy door. It’s a phrase that conveys both respect and a willingness to lend a hand, making the other person feel cared for without feeling like they’re imposing.
“Take Your Time”
Rushing people rarely goes over well, which is why saying “take your time” is such a thoughtful phrase. It’s a way of telling someone that you’re patient and understanding, whether they’re deciding what to order at a restaurant or looking for directions.
Telling a coworker “take your time” when they’re struggling with a task reassures them that you’re not pushing for perfection. It’s a kind and calming way to express patience, and it can make all the difference.
“How Are You Feeling?”
Asking someone, “how are you feeling?” goes deeper than the casual “how are you?” and shows that you genuinely care about their well-being. This phrase is particularly thoughtful when someone has been dealing with an illness, a tough time, or even just a stressful day. It’s not just about making conversation, it’s about showing empathy and concern.
“Please Let Me Know”
Saying “please let me know” is a perfect example of letting the other person know you’re available to assist them without being pushy. If a friend is going through a hard time, you might say, “Please let me know if there’s anything I can do.”
It shows you’re ready to step in when needed while leaving the decision up to them. It’s a great way to offer kindness and support while respecting their boundaries.
“I Understand”
Acknowledging someone’s feelings or point of view with “I understand” is a simple but powerful way to show empathy. It lets the other person know that you’re really listening and that you’re making an effort to see things from their perspective.
“I’m So Sorry to Hear That”
When someone shares bad news or is going through a difficult time, responding with “I’m so sorry to hear that” shows genuine compassion. It’s a thoughtful way of acknowledging their pain or struggle without trying to offer unsolicited advice. It’s also a great starting point for offering further support, such as asking if there’s anything you can do to help.
“Would You Mind?”
Asking for something politely with “would you mind?” is a great way to avoid sounding demanding or abrupt. Instead of saying, “Can you pass the salt?” try saying, “Would you mind passing the salt?” It softens your tone and makes the request feel more collaborative.
This phrase is especially useful in professional settings or with people you don’t know well, as it conveys respect for their time and effort. Even in casual interactions, using “would you mind?” shows that you’re considerate of the other person, making the conversation more pleasant for both parties.
“It’s Lovely to Meet You”
First impressions matter, and starting with “it’s lovely to meet you” sets a warm and polite tone right from the start. It’s a step above the standard “nice to meet you,” adding a touch of enthusiasm and sincerity. Pairing it with a friendly handshake or a warm smile makes the moment even more memorable.